Purchase Journal Format or Purchase Day Book With Purchase Ledger Format

Purchase Day Book (Purchase Journal or Purchase Register) is used to record all Credit Purchases, i.e., Goods Purchased on Credit Basis from Our Supplier (Accounts Payable / Creditor). This Book does not deal with Cash Purchases as the main purpose of this Book of account is to deal with Credit Purchases that is why it is called Purchase Special Journal.

You May also be Read Out, "Sales Day Book Format"

In this Purchase Ledger, we record all Business Transactions related to Credit Purchases occurred on daily basis. When Credit Purchases Transactions take place, we record it in an invoice called Purchase Invoice. The business which is purchasing the goods from supplier called it as Purchase Invoice but for Seller point of view it is a Sales Invoice.

Format / Sample / Performa

Purchase Day Book consists of a Date, Particulars, Ledger Folio and Debit & Credit Columns. The total of the purchases day book is transferred to the Purchase Ledger Account at the end of the accounting period.

Date Particulars / Descriptions L/F Debit Credit

Date Column shows the date in which Business Transaction takes place related to Credit Purchase.

Particular Column indicates which account is to be debited and which is to credited

L/F shows the page of Ledgers in which transaction is recorded for the respective accounts involved in it.

Debit:- Debit amount is recorded for Debit Accounts

Credit:- Credit amount is recorded for all Credit Accounts

What is Purchase Ledger / Purchases Ledger Control Ledger

This Purchase Control Ledger Account is used to record all the Credit Purchases Transactions or how much money we owe to our suppliers / creditors for the accounting period. All the Credit Purchases Transactions are finally posted to Purchase Ledger in order to find closing amount of Credit Purchases that is finally closed to Income Statement at the end of the accounting period.

Example: Suppose, Mr. A, as a sole owner, purchased goods worth Rs. 100000 From Supplier, Mr. B (Accounts Payable) on 1^st July, 2018, then following Accounting Journal Entry is recorded on Purchase Journal as shown below:

                                         Purchase a/c 100000

                                                           Mr. B 1000000

(Good worth Rs. 100000 Purchased From Mr. B On Credit Basis)

Firstly, we record this business transaction in the Purchase Journal and then post it to the Purchase Ledger as shown below:

Date            Particulars                            L/F               Debit                  Credit                                        

2018                                                                                Rs.                     Rs.

1^st July        Purchases a/c                        5                 100000

                                      Mr. B                                                                  100000

               Goods Purchased on Credit

Now, Let us post this business transaction in the Purchase Ledger and Accounts Payable’ Ledger of Business as shown below:

  Purchase Ledger

  For The Month July, 2018

                   Rs.                                                                                                      Rs.

Mr. B       100000

  Accounts Payable Ledger

  For The Month July, 2018

                          Rs.                                                                                              Rs.

   

  Purchases   100000

So, Purchase Day Book is used to recorded Credit Purchases Transactions of the business.